Our Policies

Accidents

Accidents do happen. When they do, an accident report is filled out, detailing the accident and measures taken. A duplicate copy of the report will be given to parents and kept in the child’s file.

Behavior

The structure of our program helps minimize behavioral issues. We encourage the use of appropriate manners in each aspect of the day. We understand that children come to the classroom with differing degrees of adaptability to situations, so we help the children develop the right attitude with practice and guidance. Some examples of behavior modification in the classroom include redirection to another activity and area of the room, separate project space, opening a conversation on the child’s level to see if something is bothering them or brief time-out to find appropriate manners. If problems persist, the teachers and director will confer with the parents to determine the best course of action. If necessary, staff may decide that dismissal from the program is best. If there are significant delays in development, we take advantage of Preschool Child Find through the Prince William County school system by arranging observation or a developmental screening.

Clothing

Children are encouraged to wear comfortable and casual clothing to class each day. Clothing should be easy to take off and put on for bathroom breaks. Tights, belts, and suspenders are cumbersome to the task at hand. Soft sole shoes are necessary to prevent slips and trips in the classroom. Children have outside play scheduled daily if temperatures are above 35 degrees. Children do not go outside in inclement weather. Clothing should be weather appropriate.

Coats, hats, mittens, boots, and umbrellas need to be labeled with your child’s name. We know that accidents happen, and because of this, we ask you to provide a change of clothes just in case.

Field Trips

Field trips enable students to observe and learn about local businesses and how they operate. All field trips are confined to the local Prince William County area. The Explorers class begins taking field trips in early January, and the Pre-K class starts taking field trips in September. Parents give permission for children to participate in field trips and transportation on the Registration Form.

Parents are encouraged to assist in transportation to and from field trip locations. Drivers must provide documentation of current vehicle insurance and current driver’s license. Virginia law requires all children 4 years of age and/or under 40 pounds be properly restrained in a car seat. Children over 40 pounds under the age of 7 must be properly restrained in a booster seat to ride in a motor vehicle.

Illnesses & Medication

An ill child will be identified by two or more of the following symptoms:

  • Fever
  • Runny nose
  • Watery, red or inflamed eyes
  • Cough
  • Vomiting
  • Sore throat
  • Skin eruptions or rash
  • Diarrhea
  • Any other actions that are uncharacteristic for the child

In the event a child arrives to class ill or becomes ill during the duration of class, the parent or a designated emergency contact will be notified so that the child can be taken home. 

Prescription medication shall only be given to a child with written authorization from a parent and doctor. Non-prescription medications shall only be given to a child with written authorization from a parent. Fill out and submit the MAT Written Medication Consent Form (PDF).

All medication must be labeled with the child’s name, name of the medication, dosage amount, times to be given, and adverse reactions. All medication must be in the original container from the pharmacy. Medication shall be kept in a locked container out of children’s reach.

In the event of an emergency where the parent/guardian cannot be located immediately, the Creative Preschool will be authorized to obtain immediate medical care. 

A child’s parent/guardian agrees to inform the Creative Preschool within 24 hours or the next business day after the child or any member of the immediate household has developed a reportable communicable disease, as defined by the State Board of Health, except for life threatening diseases which must be reported immediately.

Late Policy & Fees

The Association understands that emergencies and accidents happen. However, teachers need to be able to count on leaving their jobs promptly to take care of their commitments. Timeliness contributes greatly to a child’s sense of security and belonging to the class, and it is a good standard to set.

A late fee will be added to the child’s account and may be paid with tuition. The fees charged for late pickup are as follows:

  • 5 - 10 minutes late = $10 charge
  • 11 - 20 minutes late = $20 charge
  • 21 - 30 minutes late = $30 charge
  • Each minute past 30 = additional $1 per minute

There will be no exceptions or warnings. If a parent/guardian is late for ANY reason, a charge will be issued. This "No Exception" policy makes it easier for the Association to apply the late policy to everyone consistently and fairly. If this becomes a frequent problem, the Association reserves the right to dismiss a student from the program. If a parent/guardian cannot pick up a child promptly at dismissal time, please make arrangement for someone to do so.

Monthly Calendar

Our instructors work hard to keep parents informed of what their child is learning and working on in the classroom. A monthly calendar is issued for each specific class. Highlights include the letter/number of the week, projects for the day, show and tell, field trips and parties.

Parent / Teacher Conferences

We plan a Parent/Teacher Conference in March for our Pre-K classes. This allows you to gain some insight into the progress your child has made during their year with us. This can assist you with your decisions about kindergarten registration, which can be helpful if your child is on the younger side.

Sign In / Sign out

Each child must be signed in and out every day they attend the program. The Creative Preschool is responsible for your child after they are signed in at the classroom. This responsibility is relinquished when your child is signed out at the end of the day.

Snacks & Lunches

Our longer school day allows us to share snack and lunch time together. Children are required to bring their own snack and lunch each day to class. All food must be non-perishable and labeled properly as to identify the child it belongs to. All unused portions will be placed back in the original container and sent home with the child. If a child is sent to school without a proper snack or lunch, the parents will be called and asked to make arrangements to provide food as soon as possible. We ask that all snacks be peanut-free so the children can safely eat with their small groups. We do provide a peanut-free table for lunch.

Transportation

To facilitate the formation of carpools, the school will provide interested families with a directory of the names and addresses of all children enrolled in their class. Written permission will be obtained from families before including them in the directory. Parents initiate the formation of their carpools.

Going Home with Others

If a child is to go home with anyone other than their parent, sitter or authorized person from their registration form, the school must be notified in writing.

Parking

Vehicles must be parked in the parking lot in designated parking spaces and children must be accompanied to and from the classroom. There is no parking on Oakwood Drive directly in front of the building. Any child arriving late to class will be greeted, assisted in putting belongings away and ushered to get involved in the group.

Weather Related Closures

The Creative Preschool follows the school closing procedures set forth by the Prince William County Schools. Depending on the severity of the weather and possibility of hazardous road conditions, the Preschool may open late, close early or not open at all.

Refer to the Association website for weather-related announcements, including delays, full-day closures or early dismissals.

Please be sure to have all emergency contact information up-to-date. We will attempt to contact parents and emergency contacts in the event a child is not picked up when there is an early dismissal.