Our Policies


Accidents do happen. When they do, an accident report is filled out, detailing the accident and measures taken. A duplicate copy of the report will be given to parents and kept in the child's file.


The structure of our program helps minimize behavioral issues. We understand that campers come with differing degrees of adaptability to situations, so we encourage the use of appropriate manners in each aspect of the day with practice and guidance. Some examples of behavior modification include redirection to another activity and area of the room, separate project space, opening a conversation on the camper's level to see if something is bothering them or brief time-out to find appropriate manners. If problems persist, the counselors and director will confer with the parents to determine the best course of action. If necessary, staff may decide that dismissal from the program is best.


Campers are encouraged to wear comfortable and casual clothing to camp each day. Soft sole shoes are necessary to prevent slips and trips during activities throughout the day. Clothing should be weather appropriate, with any rain gear labeled with campers' names.

Illnesses & Medication

An ill camper will be identified by two or more of the following symptoms:

  • Fever
  • Runny nose
  • Watery, red or inflamed eyes
  • Cough
  • Vomiting
  • Sore throat
  • Skin eruptions or rash
  • Diarrhea
  • Any other actions that are uncharacteristic for the camper

In the event a camper arrives to camp ill, or becomes ill during the duration of the day, the parent or a designated emergency contact will be notified so that the camper can be taken home. 

Prescription medication shall only be given to a camper with written authorization from a parent and doctor. Non-prescription medications shall only be given to a child with written authorization from a parent. Fill out and submit the MAT Written Medication Consent Form (PDF).

All medication must be labeled with the camper's name, name of the medication, dosage amount, times to be given, and adverse reactions. All medication must be in the original container from the pharmacy. Medication shall be kept in a locked container out of the reach of campers.

In the event of an emergency where the parent/guardian cannot be located immediately, the Summer Day Camp will be authorized to obtain immediate medical care. 

A camper's parent/guardian agrees to inform the Summer Day Camp within 24 hours or the next business day after the camper or any member of the immediate household has developed a reportable communicable disease, as defined by the State Board of Health, except for life threatening diseases which must be reported immediately.

Sign In / Sign out

Each child must be signed in and out every day they attend the program. The Creative Preschool is responsible for your child after they are signed in at the classroom. This responsibility is relinquished when your child is signed out at the end of the day.

Snacks & Lunches

Our longer camp day allows us to share snack and lunch time together. Children are required to bring their own snack and lunch each day to class. All food must be non-perishable and labeled properly as to identify the child it belongs to. All unused portions will be placed back in the original container and sent home with the child. If a child is sent to camp without a proper snack or lunch, the parents will be called and asked to make arrangements to provide food as soon as possible. We ask that all snacks be peanut-free so the children can safely eat with their small groups.


To facilitate the formation of carpools, the camp will provide families with a directory of the names and addresses of all children enrolled in their class. Written permission will be obtained from families before including them in the directory. Parents initiate the formation of their carpools.

Going Home with Others

If a child is to go home with anyone other than their parent, sitter or authorized person from their registration form, the school must be notified in writing.


Vehicles must be parked in the parking lot in designated parking spaces and children must be accompanied to and from camp facility. There is no parking on Oakwood Drive directly in front of the building. Any camper arriving late to camp will be greeted, assisted in putting belongings away and ushered to get involved in the group.

Late Policy & Fees

The Association understands that emergencies and accidents happen. However, counselors need to be able to count on leaving their jobs promptly to take care of their commitments. Timeliness contributes greatly to a child's sense of security and belonging to the group, and it is a good standard to set.

A late fee will be added to the child's account and may be paid with weekly camp fees. The fees charged for late pickup are as follows:

  • 5 - 10 minutes late = $10 charge
  • 11 - 20 minutes late = $20 charge
  • 21 - 30 minutes late = $30 charge
  • Each minute past 30 = additional $1 per minute

There will be no exceptions or warnings. If a parent/guardian is late for ANY reason, a charge will be issued. This "No Exception" policy makes it easier for the Association to apply the late policy to everyone consistently and fairly. If this becomes a frequent problem, the Association reserves the right to dismiss a camper from the program. If a parent/guardian cannot pick up a child promptly at dismissal time, please make arrangement for someone to do so.